The AI Playbook
Bench the busywork. More time for the game you love.
Tried-and-tested AI prompts and scheduled tasks that already run my business, my work, and honestly a fair bit of my life. Written so you can run them in yours.
Why this exists
I never hired the assistant. I built the playbook instead.
For years, people told me the same thing over and over:
"Girl, you're so busy. Hire an assistant!"
They weren't wrong about the busy part. But I never hired one, and here's why.
To hand off the work, I first needed to train someone on my process. The problem? I didn't really have one. I had plays that worked. I didn't have a playbook.
So before I built a team, I built the playbook.
This is it.
What this actually is
Some you paste in. The ones that changed everything run on their own.
Some are prompts you paste in when you need them. But the ones that changed everything are the scheduled tasks. You set them up once, and your AI runs them on its own and sends you the result. You're not sitting there asking. It shows up.
A brief already waiting at 6am. An alarm that goes off before the quiet month gets here instead of after. A recap that closes out your day while you're still in it.
That's the part most people don't know AI can do yet. And it's why this isn't just a prompt pack. These are tried and true systems.
What you get
Real workflows that already run in my own week.
With actual clients and actual money on the line. A few of them:
- A morning brief that pulls your calendar, the email that genuinely needs you, and what's due, into one scannable page
- An alarm that finds the empty month on your calendar while there's still time to fill it
- The fix for "AI doesn't sound like me," which is not a tone instruction
- An end-of-day recap that closes your day out instead of letting it just end
- A system for keeping two AI assistants from quietly working off different information
Every play follows the same shape: what it solves, the exact prompt to copy, why the judgment built into it matters, and what to swap out for your own setup.
That third part is the one nobody else includes, and it's the reason these work.
I also have a rule I don't break: nothing goes in until I've actually run it. Every workflow in here has been through a full cycle in a real week, and I've hunted down as many holes as I could find. The places it breaks, the things it can't see, what to watch for. Those are written into the plays too, because the gaps are the part that costs you.
Who this is for
Anyone who is the whole operation.
If you're the one answering the emails, doing the work, sending the invoices, and posting the content, this was built for you.
I built it inside a photography business. The first people who asked for it were an attorney, an event planner, and a caterer. Not one of them shoots weddings.
And it doesn't stop at business. If your week is full of the same things over and over, appointments, plans, deadlines, the mental list you're carrying for everyone else, these work on that too.
If it repeats, it can be a system.
What this is not
Not 500 prompts in a zip file.
I bought two of those before I built this, and they were so overwhelming I never opened them again.
So I built the opposite on purpose. Everything sits on one clean page, sorted by the kind of problem it solves. Every prompt has a copy button. One tap and it's on your clipboard, no highlighting, no scrolling, no losing your place. It should take you seconds to go from reading about a workflow to running it.
Not theory. Not tips you've already scrolled past.
Not something you have to finish immediately, either. Pick ONE. Set it up. Come back next week for the next one. There's a checklist built in so you can see what you've already got running. But I'll be straight with you: the sooner you get these going, the sooner your week gets easier. That's the whole point.
How you get it
A link, not a download you'll lose in your files.
A live page you can open any time, on any device.
What you need
An AI assistant you already talk to. I built and tested all of this in Claude and ChatGPT, so those are the ones I can speak to directly. But if you use something similar, the same ideas carry over. The prompts are written in plain English, not code.
For the scheduled tasks, you'll want a paid plan on whichever one you use. That's what unlocks running on a schedule and connecting to your calendar, email, and files. That connection is the whole difference between an assistant you have to ask and one that just does the thing.
Every prompt still works without it. You just do the asking instead of it arriving.
Past that, there's nothing new to buy. The core of these systems runs on free-tier tools. Your calendar, your email, your files, a task board. I use Google and Trello for mine. The money in this goes to the assistant, not to a pile of new software.
One check worth doing first, if you work somewhere with an IT department
Open your AI assistant and try connecting your calendar. If it connects, everything in here works. If your organization has that switched off, the prompts all still work. You'd just run them yourself instead of them arriving on a schedule. And your personal account is usually a separate question from your work one.
If you run your own show, none of that applies. You control your own tools.
You don't need to be technical. If you can copy and paste, you can run every workflow in here.
Before you start, sixty seconds
Your playbook is a web page, so you can read it on your phone tonight and it is yours for good. When you are ready to actually put a system in place, do that part at a computer. As of September 2026, some AI apps do not offer scheduled tasks on mobile yet. Most of what is in here runs on a free account. The plays that run on a schedule need a paid plan on whichever AI you use, and what paid gets you is different on each one. If you are on a work-issued assistant, whether you can schedule anything at all may be your IT department's decision rather than yours. Every one of those plays says so at the top, so you will know before you start.
xoxo, Coach Becca
Questions? Email me at coach@beccapaige.com. I read every single one.